AI Solutions
AI Solutions Human + AI solutions for assisted living, memory care, and skilled nursing operators. Cut workload and staffing pressure […]
Outsourced payroll, AP/AR, bookkeeping, and virtual admin solutions for senior living operators and healthcare businesses across the USA.
Every hour your team spends chasing an invoice, correcting a payroll error, or reconciling a spreadsheet is an hour not spent on residents and patients. Exordium Networks is a U.S.-based provider of outsourced back office services for senior living operators and small and medium healthcare businesses, with 25+ years of experience in healthcare and senior living.
We support assisted living, memory care, and skilled nursing operators and healthcare businesses across the USA, so administrative work never gets in the way of care.
Our healthcare back office services cover payroll, accounts payable and receivable, virtual admin support, and bookkeeping. Bring us your workflow challenges, however simple or complex, and we take full ownership: designing, building, deploying, and supporting the solution from day one.
Senior Living Operators: Assisted living, memory care, and skilled nursing operators managing payroll across shifts, vendor payments across communities, and month-end reporting for owners and COOs.
Small and medium Healthcare Businesses: Growing healthcare businesses without a full finance and admin department. We take on payroll, AP/AR, bookkeeping, and admin so owners and clinical leaders stay focused on patients.
• Payroll needs corrections after every run
• Vendor invoices are paid late or missed
• Month-end reconciliation runs behind
• Administrators or directors are doing data entry and scheduling
• No current view of cash flow, payroll costs, or AP/AR aging
Accounts Payable & Receivable: We manage the full cycle, invoice processing, vendor communication, and payment tracking for accurate accounts payable and receivable management across every healthcare & senior living community. You get: fewer late payments, clear aging visibility, and vendor questions handled for you.
Payroll Processing: On-time, compliant payroll processing for healthcare and senior living, d, so every pay run is accurate and on schedule. You get: fewer corrections and approved hours flowing into payroll without re-entry. Learn more.
Bookkeeping & Reconciliations: Audit-ready books through bookkeeping outsourcing, aligned with your financial goals and compliance needs. You get: month-end books ready for your accountant, lender, or auditor.
Virtual Admin Support: Calendar, email, data entry, and documentation handled remotely by trained professionals, virtual admin support for assisted living and healthcare that works as an extension of your team. You get: administrator and director time back for residents and patients.
Exordium pairs automated processing with experienced back-office professionals who review every exception before it becomes your problem. This is what separates true senior living back office services from a generic outsourcing vendor running your numbers through a template.
What AI does?
What Humans do?
AI accelerates the repetitive volume: invoice matching, hours syncing, report generation. Your dedicated back-office team handles anything that requires context: a disputed vendor invoice, a payroll exception, an audit question that needs a real answer
Leadership shouldn’t wait until month-end to know where the business stands. Exordium’s financial reporting for senior living operators and healthcare businesses pulls from current operational data, giving owners, COOs, and finance leaders clear visibility into cash flow, payroll costs, and AP/AR aging, so decisions get made on current numbers.
1. Discovery call: Tell us which back office work costs you the most time, and which systems you use.
2. Scope and workflow design: We map the workflow and agree on responsibilities, approvals, and reporting.
3. Onboarding: We set up secure access and test the workflow with your data before it goes live.
4. Ongoing management: We run the work daily, review every exception, and report on results.
Most operators and healthcare business owners don’t know where their back-office risk sits until a payroll error or a missed vendor payment surfaces it. Request a Back Office Review to see where payroll, AP/AR, and reporting risk sits, and leave with a prioritized plan for where automation and support will help most.
At Exordium, we understand the real operational pressures your community faces: payroll processing, account payable & receivables, virtual admin support, and bookkeeping services.
Your goals drive us.
Long-term optimization.
Invoice validation is built into our process. We match invoices against purchase orders or service agreements, flag duplicates automatically, and hold anything that doesn't match for your review before payment. Most billing errors are either honest vendor mistakes or internal miscommunications - catching them before payment is significantly cheaper than recovering overpayments afterward.
Senior living payroll is our reference environment, not an edge case. We process payroll for communities with variable hours, shift differentials, PTO accruals, state-specific overtime rules, and the staffing volatility that comes with the industry. If your organization operates in multiple states, we manage the jurisdictional differences without you needing to track each one separately.
It gets corrected quickly, and we tell you what caused it. Payroll errors are treated with urgency because they affect your staff's financial lives directly - and in a tight labor market, payroll reliability matters for retention. We correct the affected payment, document the discrepancy, and identify the root cause so the same error doesn't recur.
Full close process: transaction cutoffs, reconciliations, accruals, and review steps on a defined schedule. We deliver a close package your leadership team can rely on. For senior living specifically, close includes reconciling census data against revenue to make sure occupancy is reflected accurately in the financials.
Context. Our virtual admin staff work specifically within senior living and healthcare-adjacent operations, which means they're familiar with the administrative rhythms of your environment - licensing documentation, vendor coordination, regulatory paperwork, census reporting support. A general VA service brings general administrative competence; we bring that plus familiarity with the operational context of your industry, which reduces the time spent explaining background.
For senior living operators, the core reporting set is typically: monthly P&L by community, cash flow summary, accounts receivable aging, budget-versus-actual variance, and occupancy-based revenue reconciliation. Management companies often need consolidated views across the portfolio alongside entity-level detail. We build reporting packages to match your actual decision-making needs, not a one-size template. Cadence is usually monthly for management review, with weekly AR snapshots for communities managing collection challenges.
In most cases yes. We produce reports in formats compatible with Excel, common property management platforms, and standard BI tools. If your leadership is accustomed to a specific format or workflow, we work within it rather than asking you to change how you operate to accommodate us.
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